By: Shankar
March 23 2018

How Drupal 8 Affects Content Editors?

Content is an integral part of a business organization for it to thrive in this hyperactive digital market. Which web content should go to your site? How should it be presented on your site? Such decisions are governed by content editors. It is of paramount importance that they do not find their job drudging while editing content on your website. Drupal 8 has been a great buddy for the content editors and improved their content editing experience immensely.
 
Great content is what you need to burgeon in this heavily competitive digital business. Your content team adroitly curates, builds and frames content for your website. What if this turns out to be an aggravating job for your content editors? What if authoring content on your website is quite demanding and hassling?
 
Less efficient CMS can frustrate your content editors to a significant extent. You do not want them to be feeling burdened with content authoring. Great content and a well-planned site should go hand in hand.
 
Your content editors are the pillars of your success. Hampering their content editing experience is disastrous for your digital business. They must love editing content on your website to transact your business smoothly.
 
Drupal has been expanding its footprint in the digital space. Drupal 8 has streamlined the content editing than ever before. But why do content editors love Drupal 8? Read on to find out. Before we move on, let’s look at what’s in store for you.

  • Content editors love Drupal
  • How can Drupal 8 streamline the work of content editors?
  • Drupal Modules for content editors
  • Well-planned Drupal site for content editors

Content editors love Drupal

There can be innumerable things that you might like in this globe. But when you love something, there must be something special about it that makes you go crazy about it. So, what is so special about it? Drupal 8 has made their life easier.

Ease of use

Intuitive and user-friendly tools provided by the Drupal has made content creation and the publishing easier. Drupal’s authentication and permission lead you to handle editorial workflows efficaciously. Availability of previews assists you to adjudge how your web content might look across different platforms.

Editorial workflow

You can handle user permissions on your own and have a complete view of what’s happening in the process of content creation from its build process to publication stage. Thus, Drupal gives you the authority to customize your content workflow and handle it accordingly.

Structured content

Different sorts of devices, screen sizes, and form factors require the use of content separated into distinguishable parts serving different purposes and can be edited independently. 

Editing a structured content is a joy. Such content has enough metadata so that it can be reused for content consumption form factors. 

You can define and tag your web content based on any attributes. To make it search-friendly, you can use taxonomy related to your content so that your site can be easily found on the internet by the visitors. Content tagging and taxonomy is the mainstay of Drupal.

Edit on the fly

Long gone are the days when the tech-savvy people were glued on to the desktop screens to work on business projects. We know that is an era where the game of mobile devices is more prominent. So, Drupal supports mobile editing where the content editors can author web content on mobile devices like smartphones and tablets. Your business will always have perennial content.

Track your change history

Having a team of content editors might lead to a dilemma as to who reviewed and altered their website content. Drupal allows you to track all your history including who revised their content, when did they do so, out-of-the-box.

How can Drupal 8 streamline the work of content editors?

As a matter of fact, Drupal has established itself as a popular engine that drives content editors to develop and edit top-notch content. How Drupal 8 actually does it all in streamlining the content editing process? How can developers ensure a pleasant user experience for the content editors? Let’s look at its various advantageous features.

Simple and responsive UI

A simple user interface on the computer screen helps content editors prodigiously. Drupal 8 has more consistent visual design than Drupal 7 that attracts them incredibly. For instance, you can dock your administration view either on the top of the screen or the side of the screen.

Welcome message in Drupal
Administration view

 Drupal 7 did not have a fully responsive view but a partially responsive editor. Editing on the fly, which we talked about before, is a much-needed feature in the fast-paced lifestyle. 

Drupal 8 has a responsive and mobile-friendly interface both in the editor and the view mode. Hence, it gives an amazing navigation structure even on mobile devices.

Easy administration

Drupal 8 allows content editing form options that allow content editors to easily add a content and do the assessment.

Drupal text editor
An example of the Drupal text editor

 You can easily configure the administration pages such as the people list and the content list. Such customization actually helps you to search using user roles and permissions.

Drupal administration page; search for the article
An example of easy Drupal administration for content editors


 You can create custom admin views or dashboards to give an overall picture of how their content looks on the site. This makes searching and editing the content on the website much simpler.

Text editor

Drupal 8 comes with out of the box WYSIWYG editor. That means developers doesn’t have to be wary about updating this module like in Drupal 7.

WYSIWYG editor in Drupal; CKEditor; content added in the CKEditor
WYSIWYG Editor in Drupal: Adding the content
WYSIWYG editor in Drupal; CKEditor; Final output
WYSIWYG Editor in Drupal: Final output of the article

WYSIWYG text editors are great for content creators as it does not require the knowledge of HTML or CSS. They can just add WYSIWYG module to give the content authors complete control over changing the text style, adding images or creating bullet points.
 
Developers would take care of what all text editor features are permitted to be used by the content editors. Giving them control over choosing text formatting options to content authors can sometimes lead to inconsistencies like improper color schemes and skewed image ratios.  
 
So, if they are publishing a web content that does not include any images, do not give them the control over image resizing option. This ensures less risk of hampering the website design.

Text formatting options

Having a way of choosing the text format helps content authors in avoiding the risk of losing important content. When you choose Full HTML from the text formatting options, that also includes Basic and Filtered/Restricted, Drupal 8 warns you that this will change your text in the editor.

Text format in Drupal editor
Text format options in Drupal

Developers should also be making sure content authors have the permission to use all the text format options. If one of them saves a content in the Filtered/Restricted option and another editor does not have the permission to view any content with that format, this would pose problems.

Handling images

It is not a bugbear at all to increase or decrease the size of the image. Drupal 8 has the option of easily resizing an image on your website. All you have to do is drag the corner of an image to alter the size of the image.
 
Also, Drupal 8 is efficient for uploading and alignment of images.

Adding image in Drupal editor
Adding image in the article

Preview option

Unlike Drupal 7, the preview options in Drupal 8 shows the content exactly the way it will show up on the website after it goes live. You might have to provide your editors a set of instructions to switch to View Mode while previewing a content. This is needed when you are using View Modes for depicting content on your site.

preview mode in Drupal editing
Preview of the article

Managing fields

It is good to configure the field widget for specific tasks. You can check the widget settings in the Manage Form Display tab. For instance, if you do not use ‘Stick at top of list’ checkbox, it is better to hide this widget.

User permissions

You want your content editors to focus on authoring web content. Providing them unnecessary permissions can prove to be disastrous. They are oblivious to technical setup of your website and might unknowingly alter the website settings. Restricting access to admin UI would make them concentrate on creating better content.

user role and management in Drupal website; Member roles defined as Admin and editor
Easy user role and management in Drupal

Drupal Modules for content editors

It does not have to be a tech-savvy person who is adding, modifying and changing the content on your website. Your content authors can edit content online without much technical knowledge. Drupal modules have simplified their process.

Quick-edit

In-place authoring is an important feature in Drupal 8. You save a considerable amount of time in updating a content on your site. Correcting small errors in your content doesn’t have to be time-consuming. You no longer have to navigate to the node edit page.

Quick edit option in Drupal editing
Quick edits in Drupal

Drupal 8 comes with quick edit module that lets you edit content on the page.

Linkit

Neither you have to copy a link from a page nor a file stored in Drupal CMS. You don’t even have to save the link to a clipboard for remembering it. Linkit module permits you to internally search with an autocomplete feature for URL and files from the Drupal CMS.

Adding link in the content with linkit module
Adding link in the article

Linkit automatically updates the content as it recognizes the changes in the already linked content.
 
You can also configure this module by limiting the kind of pages or files searched internally.

Real-time SEO for Drupal

You can’t compromise on the quality of your content just to woo online users and improve SEO rankings. SEO and better content should run parallelly.  
 
Real-time SEO for Drupal module requires the services of metatag module. It assesses your content based on the parameters like metadata, keywords, length of your page, the difficulty level of the words, length of paragraph and subheadings.

example of real time SEO module
Real-time SEO module analyzing the content

Thus, it improves user readability and keeps a check on SEO of your web content as well. 

Entity browser & File Entity Browser 

Handling a plethora of files is far easier for content creators. 

Media management modules Entity browser and File entity browser strive together to improve the usability of a large number of files.

Both the modules simplify the process of reusing multiple files.

Scheduler 

You can publish your post as and when you want. You do not have to put a reminder for a particular content to be published on a given date.

scheduler in Drupal
Article scheduler for Drupal

You can curate and build your content well in advance. Scheduler module helps you pick your day and time of publishing a content.

Field group

Using field group module lets you do the field configuration. It helps you organize related fields for your content in the administration interface.

Diff

When you have many content editors in your organization, everyone needs to be in sync with whatever changes happening in the content section. 

Diff module keeps a record of all the alterations made to the content. It also keeps a tap on time whenever a content is updated. 

CKeditor media embed 

People love to read a content which has related videos, interesting gifs, popular tweets and informative images.

CKeditor media embed module example; link added in the URL field
Source: Drupal.org

CKeditor media embed module lets you embed fascinating stuff from social media like twitter or some beautiful images in your content. 

This makes your content even more engaging and engrossing.

Link checker

This module shows all the broken links in the reports/logs section and on the edit page. For content authors, broken links report can also be seen in “My Account”.

When a content is saved, Link checker module extracts links from it and detects broken hypertext links by verifying remote sites and HTTP response codes.

Paragraph

Content authors can benefit a lot if they can make arrangements for complex pages. They should be able to combine images, videos, audio, text or other advanced components. 

So, paragraph module lets you create compound content for your landing pages. 

Pathauto

It automatically generates URL/path aliases for the nodes, taxonomy, terms, or users based on specific patterns. 

path auto generating URL
Path Auto generating URL as per page information

Suppose we publish a blog post titled “Content editors love Drupal”. Pathauto module will automatically construct URL alias such as “blog/content-editors-love-drupal” instead of “node/007”. 

Such URLs are more SEO friendly and promote user friendliness. Since they are easier to recall, they are great for content linking as well.

Inline entity form

It should not be a dreary task to edit a content that is linked to your page but is actually located somewhere else on the website.

Inline entity form lets you edit such content which has a reference inside your page and shows up elsewhere on your site.

Masquerade

You might be perplexed pondering whether the user permissions are set up correctly or not. This might be the case when you have a large Drupal site. 

Masquerade module helps in testing your admin UI. It lets you browse your Drupal site as any user you choose. 

Thus, it helps in testing the process of editing for different sorts of content and users. 

Well-planned Drupal site for content editors

Well, it is of supreme importance that you give much weight to the planning of your information architecture. Business enterprises might have a great a team of content creators. Of course, they should have such talented, skillful content authors. And why not? Content is the lifeline of your digital business. Top of the line content and well-planned architecture of your website should be in the state of equilibrium. 

Your Drupal site should be intelligently planned and designed for both the front end and back end. Fantastically designed front end determines the number of hits on your website, user engagement and customer retention. Strong backend ensures that your content editors find themselves at ease while updating a content on your site. 

Information architecture can either prove to be the hallmark of your success in the digital market. Or it might spell the end of your hard-earned triumph. Efficacy in your website navigation does please a customer and the content editor alike. If it’s outright difficult to search and edit content on your site, how can you expect content editors to be working efficiently?

Focus on forming a good structure of your website before moving on to the development of more sophisticated details like the second tier menus. The main navigation of your site should be easily understandable by the editors. A well structured back end of your site along with visually appealing front end is rewarding for content editors.

A properly planned information architecture of your website helps your content editors to frame a great structure for the web content. 

Summary

Content is the building block of your digital business. And content editors are the ones constructing the foundation of your business growth through great content strategy.
 
Content editors love Drupal as it has simplified their task of authoring content and made it more user-friendly. Leveraging the best of Drupal 8’s features is imperative for them to be at ease. 
 
Drupal modules have made it possible to go an extra mile. It helps content authors edit content smartly without any technical expertise. 

A well-planned information architecture is mandatory to improve the usability of your website. This ensures content editors to stop worrying about navigation intricacies and focus on building a great content.
 
Get in touch with us so that we can help your content editors leverage the full benefits of Drupal 8.