By: Tuba Ayyubi
May 28 2020

Drupal Distribution: Vardoc. For Documentation & Organisational Communication

Vardoc, a Drupal distribution, is a knowledge base system, a wiki system, and a document management system designed to host a massive amount of content in a structured and easy-to-find format. With Vardoc, your content can be easily structured, and scheduled. It allows you to personalize your content easily and contribute your expertise in the knowledge base.

You can build a connected organization, product, or knowledge area to allow everyone involved to find the answers they seek and contribute their expertise in the knowledge base with the help of Vardoc. Think of it as a wiki site of your product, user manuals, or organizational processes with an easy structure, collaborative tools, and a friendly design.

Vardoc page open on the screen
An insight into Vardoc's elements 

Who can benefit from Vardoc? 

Let’s get to the part where we understand who this system is for. The agencies who want to document their software, product documentation sites and website based interactive user manuals can benefit from Vardoc. It also works a great deal for documentation of Open Source projects and inter-organisational processes. Vardoc is cost friendly and saves the usual development time.

What makes Vardoc wonderful?

Search

A by default powerful search which searches through the vast repository of the documents and provides the relevant results. The search mechanism is already set and tailored for the knowledge base system by prioritizing headings and titles more than the content's body.

Editorial features

The distribution supports editorial features which help keep the documents up to date. The editing mode is also tailored for quick review and vetting of information. Vardoc’s media library is full of interesting features that provide an appealing way to display media libraries. Vardoc also allows one image to have many previews with the help of image cropping and settings present within the CMS. And, it provides simple and easy ways to create and manage new and existing pages respectively.

Taxonomy

Being a knowledge base, the website at its core provides powerful features to structure the framework in which the documents are to be stored. This gives the user the power to tailor the structure and present the data in a hierarchy which best suits the organization.

User Management

To control and regulate the engagement of the website the admin will have full control of their roles and permission. You don’t need to worry about losing the important experience that is needed when a team member retires or leaves. Vardoc helps you to engage users from various departments to use the information that is needed in one space.

Customisable themes

It is essential to have proper theming on your website. You can brand your website by modifying the starter theme with some easy-to-make and quick CSS changes.

SEO

When potential users are searching the web, make sure your website is there to be found. On Vardoc you are immediately optimized for search engines when you update your sitemap.xml, create and set customized URL paths and custom page titles, and include specific keywords.

Accessibility compliance

The Vardoc based website already complies with the accessibility requirements (WCAG 2.0) for various user groups.

Social media Integration

Out-of-the-box social media integration which enables governments to link their social handles to the website.

Compatible

Vardoc provides a front-end design to work with all the latest versions of all the commonly used web browsers. Vardoc makes sure that you are able to reach your audience across all devices and web browsers. It is completely optimized for mobile and other devices to access whenever and wherever you want to.

Multilingual options

Vardoc provides access to several languages with localized and translated content, date formats, country flags, modern fonts etc.

Analytics

Vardoc’s real-time analytics feature allows users to measure and monitor the site activity in real-time through google analytics professional integration. 

Summing Up

It is much cost friendly and saves the industry-standard development time. It has everything under one roof. Organisations may find it easy to decide but depending on their current website’s dynamics, our resource involvement depends. 

Vardoc is currently available for download for Drupal 8 and has stable releases that are covered by security advisory policy. For more information on its Drupal 9 readiness, check here.

OpenSense Labs has always been keen towards finding the appropriate solution for clients and prospects in general. Feel free to reach us out at [email protected] for help.​